SEA SHELL RENTAL AGREEMENT/RENTAL TERMS
This Rental Agreement constitutes a contract between the guest and Sea Shell Vacation Rentals, Inc. It is the guest’s responsibility to familiarize themselves with all policies within the Agreement. Please sign within 7 days from the date of your reservation to complete the confirmation of your reservation.
* Guest must be 25 years old to rent a unit without a parent or legal guardian *
CHECK-IN TIME: 4:00 PM —————————- CHECK-OUT TIME: 10:00 AM
RESERVATION DEPOSIT: A RESERVATION DEPOSIT of 50% of the base rental rate plus taxes and a NON-REFUNDABLE ADMINISTRATIVE FEE based on 3% of the total rental rate are required at the time a reservation is made. The balance is due 30 days before the arrival date (unless noted differently as stated below). This Rental Agreement must be signed and submitted to our office within 7 days of your reservation date. If the rental agreement is not received within 7 days of your reservation date, this reservation may be canceled with/without notice.
TRIP CANCELLATION INSURANCE (optional): Safeguard your trip with CSA Travel Protection. A Travel Insurance Plan may be purchased from Sea Shell for coverage through CSA. Please click here for detailed information.
SECURITY DAMAGE DEPOSIT: Upon arrival, a security damage deposit paid by Visa, MC, or Discover card is required. A security damage deposit of $500.00 is required for all 2-bedroom units; unit 501, THE PENTHOUSE, requires a $1,000.00 Security damage deposit. At the time of check-out, if your rental unit is NOT left in a reasonable and clean condition, or in the event of any damages, missing items, and/or extra fees are incurred by you or your guests during the rental term, Agent or its assignees will notify the guest for claims within 15 days after departure date. If the total damages and/or additional charges exceed the amount of the security damage deposit, the guest is responsible for the exceeded amount. Guest agrees and acknowledges that the credit card on file will be charged to settle the exceeded amount. Cleaning, replacement and/or repaired items will be charged at the fair market price. Claims may take up to 60 days to be processed. On rare occasions, the claim processing time may take longer, based on the type of claim. If the Agent is unable to collect the outstanding balance using the credit card on file, payment should be sent to our office upon receipt of the claim.
If the rental unit is left generally in the same condition as unit was at arrival, except for normal wear and tear, your Security damage deposit will be refunded within 15 days from your departure date.
VACATION RENTAL DAMAGE COVERAGE (optional): Instead of the $500 damage deposit, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management before check-out. If purchased, the policy will pay a maximum benefit of $1,500.00. Any damages that exceed $1,500.00 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $1,500.00. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy at www.vacationrentalinsurance.com/.
The Vacation Rental Damage plan can be purchased up to and including at check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay Sea Shell Vacation Rentals, Inc. any amount payable under the terms and conditions of the Vacation Rental Damage. Contact Sea Shell Vacation Rentals, Inc. directly if you do not wish to participate in this assignment. If you do not prefer to purchase the Vacation Rental Damage Protection, the $500 security damage deposit will be required upon check-in for all units except unit 501. Unit 501, THE PENTHOUSE, requires a $1,000.00 security damage deposit.
CANCELLATION POLICY: A written or emailed cancellation notice must be received 60 days before the commencement of your reservation period. All cancellations will incur a $75.00 cancellation fee charged against your RESERVATION DEPOSIT. Any rental fee paid in advance will be refunded. The ADMINISTRATIVE FEE (based on 3% of the total rental rate) is NOT REFUNDABLE.
Reservation cancellations with less than 60 days to arrival date; a $75.00 administration fee will be charged against your RESERVATION DEPOSIT and the balance and all advanced rent monies will be held for forfeiture to the owner of the rental unit. The amount of forfeiture will be calculated by the number of days the unit was not re-rented during the full number of days of your original reservation.
REFUNDS: No refunds will be granted for inclement weather or early departures.
Reservations made through Airbnb or Vrbo are bound by Airbnb or Vrbo Payment Terms.
PAYMENT POLICY: All payments must be made in US funds. Payments by Visa, MC or Discover credit cards are accepted. Deposits, Fees, and taxes are due as scheduled on your reservation confirmation. See the RESERVATION DEPOSIT section above for more details.
Personal checks can only be accepted (when approved by Agent) if received by our office 15 days before arrival. Make check payable to Sea Shell Vacation Rentals, Inc. mail to: 6500 Midnight Pass Road, Sarasota, FL 34242
Rental fees, taxes, cleaning fees, and security deposit due on arrival, payments by Visa, MC, or Discover credit cards are accepted when the credit card holder (owner) and credit card are present at the time of the transaction. Cash and traveler’s check payments are accepted in person only.
If you arrive outside of normal office hours, please come to the office to settle your account no later than 12:00 p.m. on the first business day after your arrival date.
SUBSTITUTION OF ACCOMMODATIONS: Agent reserves the right to substitute like and suitable accommodations at any time during the reservation if circumstances so require. Rental rates are subject to change without notice.
CHECK-IN / CHECK-OUT:
Check-in time is 4:00 PM on the reservation start date. You will receive a welcome email before you arrive with a door code and other important check-in information.
Check-out is 10:00 AM. Guest and the guest’s entire party must vacate the property. Failure to check out on time may result in an additional one-night charge and loss of rent penalties.
OFFICE HOURS: Monday through Friday 9:00 a.m. to 5:00 p.m. Saturday: 10:00 a.m. to 5:00 P.M. CLOSED on Sundays and major holidays.
MAXIMUM OCCUPANCY OF RENTAL UNITS: The maximum occupancy of our rental units is 6 (six) persons. Some units can only accommodate a maximum occupancy of 4 (four) or 5 (five) persons. No additional persons may occupy the unit other than those approved by and registered at the rental office. If additional or unregistered persons are discovered occupying a unit the registered Guest and their party will be evicted from the unit property.
AFTER HOURS ARRIVAL: If you are checking in outside of normal office hours, the entrance gate code, your parking permit, Guest registration form, and property information are included in your arrival packet. That packet is located inside the lock box on the exterior wall next to the office door. You will have received the code to the lockbox in your pre-arrival email. If you don’t see it, check your spam folder. Please close the lock box securely after removing your packet. To enter the gated area of the grounds you must enter the gate code into the keypad located just in front of the gate. The entrance and beach gate code are provided in the check-in package.
KEY CODE: An email notification containing your unique 4-digit code to access your rental unit is sent to your primary email address on file 3 days before your arrival date. This code will be valid from 4:00 p.m. on check-in day until 10:00 a.m. on your departure date. The e-locks DO NOT lock automatically. Turn the deadbolt knob to lock the door when you are inside the unit. Don’t forget to lock the door each time you leave the unit. Enter any key on the lock’s keypad to lock the door.
LOCKOUTS: Service calls due to a forgotten or misplaced door code will incur a lockout service call of $35.00. Additional fees will be incurred if the e-lock is damaged. If you are provided with a hard key and it is lost or the key is not returned to the office, it may incur a replacement fee.
PARKING FOR GUESTS: Each unit has one assigned parking space – you will receive your parking pass upon arrival. You must also register your vehicle upon arrival or the next business day if you arrive during non-office hours. Maximum height is 6 feet, so if you have a larger vehicle be careful of that clearance, you may need to park in front or along the south side of the complex. Lost parking permits will incur a replacement fee of $20.
Additional vehicles must purchase a parking permit from the office for a $20 fee. Vehicles without a parking permit will be towed. We have limited parking and no visitors are allowed to park in our lot for any reason without first obtaining a permit. There is a limit of one Guest pass per reservation.
Charging for electric vehicles or electric golf carts is not available at the Sea Shell at this time. Please do not use the 110-volt outlets for charging electric vehicles, including the e-bike charging outlet. Guest is responsible for excessive use of electricity. Public charging stations are located in the Village at 5030 Ocean Blvd.
UNIT AMENITIES / FURNISHINGS / UTILITIES: All units include furnishings required for normal living conditions. That includes an adequate supply of linens and towels, an adequate supply of dinnerware, silverware, glassware, and cooking utensils. Kitchens are furnished with an oven/stove, refrigerator, sink, dishwasher, microwave, and adequate cabinet storage. All units have central air conditioning, decks, cable TV, HBO, and telephone (local calls only).
A starter kit is provided with your rental and it includes a roll of toilet paper in each bathroom, a roll of paper towels, hand soap bars, a couple of trash liners/trash bags, and dishwashing soap. These items are not meant to last your visit, but to allow you time to procure your needed supplies.
Daily linen service is not provided. Coin-operated laundry facilities are located on each floor by the elevator. You may call the office and request fresh linens for an additional fee. If you desire additional cleaning services during your stay, you may contact the office to assist you with arrangements. Additional fees will apply.
LOCKED CLOSETS OR CABINETS: Some unit owners have personal property locked in closets or cabinets. These areas are not included in the unit rental and are not to be tampered with.
CLEANING: A DEPARTURE CLEANING fee plus taxes payment is due upon arrival. All rental units have been professionally cleaned. Any cleaning issues should be reported to our office within 24 hours of your arrival date.
At departure:
- Discard open food containers and empty your trash and recyclables in the proper bins. There are trash chutes on each floor by the elevator, recycling bins are on the ground levels on both sides of the building.
- Place used towels in your laundry basket.
- Load and run the dishwasher before you leave.
- We are not responsible for items left in your unit. Please be sure to check each room before you depart.
If a guest leaves an overly dirty unit, a $50.00 per hour (maximum 4 hours) will be charged against your security damage deposit. The cleaning of excessive soil on carpets and/or furnishings will be charged against your security damage deposit.
If furniture is moved by the Guest or Guest’s visitors, a fee will be charged to place the furniture in its original location.
The Sea Shell is not responsible for items left in a unit. Items we find will be held in our lost and found area for a reasonable time. If they need to be shipped to the guest, there will be a charge of $60 per hour for packing and shipping the item, in addition to postage.
REPAIRS: We try to keep all units in good working order; however, we cannot guarantee against any malfunction. Should a failure occur we will do our best to have the malfunction repaired as soon as possible. There will be no refund given due to malfunction or failure of any unit furnishings or appliances including air conditioning units.
Any damages to the unit and/or furnishings must be immediately reported. Failure to notify the rental office within 24 hours or arrival (excluding Sundays and holidays – in which case Guest must report the problem to the office on the following business day) of any missing or inoperative furnishings or equipment or any weak or unsafe conditions will result in responsibility resting with guest. Occupancy by you and your party shall be conclusive evidence that the unit is in satisfactory condition. During your stay, please promptly report any problems with the unit or its furnishings to the rental office so that the situation may be addressed and corrected as needed. The Agent, authorized employees, or repairman (who must sign in at the Sea Shell office) may enter the unit, with or without permission of the Guest, during regular business hours, for any purpose connected with the repair of the unit components or common property. In case of emergency, the Agent or its assignee may enter at any time with or without notifying the Guest.
NON-EMERGENCY AFTER HOURS CALLS: After normal office hour’s maintenance service is available for emergency situations only, i.e. plumbing leaks, power failure etc. Should maintenance be called and respond to a situation that is deemed to be a non-emergency there will be a charge of $50.00 per call.
TERMINATION OF RENTAL: If the guest or guest’s visitors violate any of the conditions or restrictions of the Agreement, Agent reserves the right to immediately terminate this Agreement and all unit occupants shall vacate the premises immediately. No refunds, including unused rental amounts will be returned. Sea Shell Vacation Rentals and/or Sea Shell Condominium Association, Inc. reserve the Right to Evict where Guest refuses to comply with Association covenants or rules and regulations.
LIABILITY: Sea Shell Condominium Assoc., Inc nor Sea Shell Vacation Rentals, Inc. as agent, its assignee, employees, or the owner of the individual unit rented, shall not be liable for any damages or injury to Guest or to any other person, or damage to any property occurring on the premises or any part thereof, or in common areas thereof, and Guest agrees to hold agent, agent assignee, agent employees and owner harmless for any claims for damages, no matter how caused. Agent will not be held responsible for acts of theft, vandalism or other damage to guest’s personal property or vehicle.
RADON GAS (STATE REQUIRED DISCLOSURE: RADON is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed Federal and State guidelines have been found in Florida. Additional information regarding radon and radon testing may be obtained from your County Public Health Unit.
DISCLAIMER: This property is privately owned and Management reserves the right to refuse service to anyone. Guest agrees to be bound by all terms and conditions of the Sea Shell Declaration of Condominium governing the Premises and by any rule and regulation heretofore or hereafter adopted by the Association.
By accepting this Rental Agreement as the guest, you agree to be responsible for any damage(s) to the unit, dwelling, furnishings, grounds or common area which occur through acts of negligence of or by you, your family, friends or social guests. Guest agrees to surrender the property at the time and date specified in as good condition as it was at the beginning of your stay, except for reasonable wear, act of God, and/or causes over which you have no control. If the unit is not left in satisfactory condition, you will be charged for repair and restoration to satisfactory condition, plus lost rent time. Guest agrees to pay a reasonable attorney fee and all court costs and expenses to enforce this agreement including appellate proceeds with or without legal proceedings.
Absolutely NO PETS, NO SMOKING, VAPING, E-CIGARETTES OR RECREATIONAL CANNIBIS PRODUCTS. No roller blades, skate boards, commercial trucks, golf carts, trailers, campers, RV’s, motorcycles, scooters, boats, or commercial vehicles are allowed on the property. No FIREWORKS are permitted on the premises. Guest may not sublet the unit at any time. Guest CERTIFIES that he/she has read carefully and understands the limitations on a rental unit as set forth in this Lease Agreement. Guest ALSO CERTIFIES that he/she understands the limitations on the number of persons permitted to occupy a unit and the applicable fees. Guest fully agrees to abide by all such limitations.
We look forward to your visit. If we can be of further assistance, please don’t hesitate to contact us:
Tel: 941-349-1191 | Fax: 941-349-5263 | info@seashellcondos.com | www.seashellcondos.com